Personnel and Accounting Technician (Confidential) @ Las Gallinas Valley Sanitary District

The Las Gallinas Valley Sanitary District is a local government agency which collects sewage and treats it at our facility located in North San Rafael, California. We have won several awards including Small Collection System of the Year (0 to 249 miles) in our region and in California, Public Education and Outreach, and Worker’s Compensation Program Honors. The District is seeking a Personnel and Accounting Technician to perform administrative, financial and human resource tasks. This is a confidential position which is at-will and not part of the collective bargaining unit. This position reports to the General Manager and Administrative Services Manager. The work hours are 6:30 am to 3:00 pm, Monday through Friday. Some overtime may be required to attend Board meetings when directed or to meet project deadlines.

MINIMUM QUALIFICATIONS:

Education:  High School graduate and Associate’s degree or equivalent training and experience

Experience: Five years recent accounting and payroll experience is highly desirable.

Licenses and Certificates:  Possess a valid California Driver's License, obtain California Notary Public certificate within three months of hire. This requirement may be temporarily waived if another employee has a certificate.

JOB DESCRIPTION:

Payroll and Personnel

1.     Assist with administration of employee insurance and other benefit programs; enroll employees, explain benefits and follow-up on enrollment and eligibility issues.

2.     Assist with maintenance of employee personnel, medical and Worker’s Compensation files.

3.     Compile and verify salary data and prepare spreadsheets and tables at the request of the General Manager and/or Administrative Services Manager that relate to labor relations issues, including bargaining proposals and costing.

4.     Review timesheets and other payroll records for completeness and accuracy for payroll processing.

5.     Reconcile payroll deductions and prepare payments to CalPers, the union, and deferred compensation plans.

6.     Review employee benefit enrollments and prepare payments to benefit providers.

7.     Maintain payroll reporting system, currently with ADP, including generating, modifying and creating reports from payroll data as needed.

8.     Prepare Employee Action forms for cost of living and merit adjustments as directed by the General Manager and/or Administrative Services Manager.

9.     Process monthly payments to retirees for health plan reimbursements.

10. Assist Administrative Services Manager in State Disability Insurance and Worker’s Compensation integration in accordance with state statutes and District policies.

11. Assist employees with completing forms for benefit enrollments, tax withholding and answer questions employees may have about their paychecks.

Accounting

1.     Process bank deposits.

2.     Prepare invoices for permits, connection fees, and other services as directed by the Administrative Services Manager.

3.     Prepare the Warrant List as needed for Board meetings.

4.     Process accounts payable: code invoices to the proper general ledger account, match bills of lading to the vendor invoice, route invoice for approval, produce vendor payments and prepare annual 1099 statements for contractors.

5.     Maintain requisitions and purchase orders.

6.     Assist in maintaining the general ledger, registers and journals.

7.     Reconcile payroll and all District bank accounts.

8.     Assist the District Engineer with construction and design contract management, payment processing and close out procedures.

9.     Assist the Administrative Services Manager in preparation of audit worksheets and backup documents

10. Assists in preparation of the sewer user charge reports and various financial and project reports.

11. Assists in the preparation of billings for sewer users not on tax roll and follows up on collections.

General Duties:

1.     Greets visitors and coordinates resolution of visitor inquiry.

2.     Answers telephone and assists callers, directs calls or takes messages, and prepares work orders for calls related to line stoppages.

3.     Sorts, distributes and posts mail as needed.

4.     Prepares correspondence, memos and reports for general district business.

5.     Provides the maintenance of computer and hard copy filing systems for District contract projects, agreements, ordinances, resolutions, permits, notices, certificates, etc.

6.     Assist the General Manager and Administrative Services Manager in preparation and distribution of regular and confidential communication (personnel matters, employee relations, labor negotiations, District litigation, Board member communication, etc.)

7.     Provides witness verification of Board actions, document execution and contract matters.

8.     Assist General Manager and/or Administrative Services Manager in agenda preparation and produce Board meeting minutes, as needed.

9.     Performs other responsibilities, assignments and special projects as needed.

KNOWLEDGE, SKILLS, ABILITIES

Knowledge of purposes, methods and practices of financial record keeping.

Knowledge of fundamental principles and practices of accounting and fiscal record keeping.

Knowledge of basic computer, database, spreadsheet, Quickbooks and word processing operations.

Knowledge of District policies and procedures.

Knowledge of office machines and equipment.

Knowledge of correct English usage, spelling, grammar, and punctuation.

Use a 10-key calculator by touch.

Ability to efficiently plan and organize work.

Ability to accurately type 60 words per minute.

Ability to compose routine and confidential correspondence for District business.

Ability to communicate effectively with staff, the Board, the public, community groups or representatives, and governmental agencies.

Ability to establish and maintain effective working relationships.

OTHER REQUIREMENTS

United States citizenship or legal eligibility to work in the United States.

Medical evaluation to determine physical fitness for the job.

Acceptable driving record consistent with the standards established by the District.

Participation in job training or professional development programs.

BENEFITS:

Comprehensive health, dental and vision insurance.

Life and disability insurance.

Retirement plan through CalPERS.

Social Security and Medicare participation.

Deferred compensation through a 457 Plan is available.

State Disability Insurance program participation.

Paid holidays, sick leave, vacation and personal time.

Post-employment medical insurance coverage is offered.

Certification pay of 5% is available for dual and triple certification that meets the needs of the District.

HOW TO APPLY:

The application is available at the District’s website,www.lgvsd.orgat the following link: http://www.lgvsd.org/jobs.shtml.

You must complete the application available at the District's website http://www.lgvsd.org/jobs.shtml, and you may also submit your resume.

Submitting only your resume will be considered an incomplete application and will be rejected.

Submit your application via email tojobs@lgvsd.orgwith the subject Personnel and Accounting Technician.

You may also fax your application to 415-499-7715.

Questions may be submitted by email tojobs@lgvsd.orgor by phone at 415-472-1033 extension 22. All inquiries will be responded to in one business day.

All incomplete applications will be rejected.